800-801 Equal Access to Facilities of Secondary Schools


SERIES: 800 Building and Sites
SUBJECT: 801 Equal Access to Facilities of Secondary Schools

The following definitions shall be used to clarify this policy:

1. “Limited open forum” means that the school grants an offering to or opportunity for one or more noncurriculum related student groups to meet on school premises during noninstructional time.
2. “Secondary schools” means any school with enrollment of pupils ordinarily in grades 7 through 12 or any portion thereof.
3. “Sponsorship” includes the act of promoting, leading, or participating in a meeting.  The assignment of a school employee for custodial, observation, or maintenance of order and discipline purposes does not constitute sponsorship of the meeting.
4. “Meeting” includes activities of student groups which are permitted under a limited open forum and are not directly related to the school curriculum.  Distribution of literature does not constitute a meeting protected by the Equal Access Act.
5. “Noninstructional time” means time set aside by the school before actual classroom instruction begins or after actual classroom instruction ends.

The school district shall implement the Equal Access Act by granting equal access to secondary school facilities for students who wish to conduct a meeting for religious, political, or philosophical purposes during noninstructional time.

This district shall not deny equal access or a fair opportunity to, or discriminate against, any students who wish to conduct a meeting, on the basis of the religious, political, philosophical, or other content of the speech at such a meeting.

The school board has created a limited open forum for students enrolled in secondary schools during which noncurriculum-related student groups shall have equal access and a fair opportunity to conduct meetings during noninstructional time.

Student use of facilities under this policy does not imply school district sponsorship, approval, or advocacy of the content of the expression at such meetings.

The school district retains its authority to maintain order and discipline on school premises to protect the well being of students and faculty, and to assure that attendance of students at meetings is voluntary.

The implementation of the policy will assure that the school district will not:

a. influence the form or content of any prayer or other religious activity;
b. require any person to participate in prayer or other religious activity;
c. expend public funds beyond the incidental cost of providing the space for student-initiated meetings;
d. compel any school agent or employee to attend a school meeting if the content of the speech at the meeting is contrary to the beliefs of the agent or employee;
e. sanction meetings that are otherwise unlawful;
f. limit the rights of groups of students based on the size of the group; or
g. abridge the constitutional rights of any person.

Secondary schools in this school district shall uniformly apply the following fair opportunity criteria:

1. A meeting held pursuant to this policy is voluntary and student-initiated.
2. There is no sponsorship of the meeting by the school or its agents or employees.
3. Employees or agents of the school are present at religious meetings only in a nonparticipatory capacity.
4. The meeting does not materially and substantially interfere with the orderly conduct of educational activities within the school.
5. Nonschool persons may not direct, control, or regularly attend activities of student groups.

Any student who wishes to initiate a meeting under this policy shall apply to the principal of the building at least 48 hours in advance of the time of the activity or meeting.  The student must agree to the following:

1. All activities or meetings must comply with existing policies, regulations, and procedures that govern operation of school-sponsored activities.
2. The activities or meetings are voluntary and student-initiated.  The principal may require assurances of this fact.

Student groups meeting under this policy must comply with the following rules:

1. Those attending must not engage in any activity that is illegal, dangerous, or which materially or substantially interferes with the orderly conduct of the educational activities of the school.  Such activities shall be grounds for  
discipline of an individual student and grounds for a particular group to be denied access.
2. The groups may not use the school name, school mascot name, school emblems, the school district name, or any name that might imply school or district sponsorship or affiliation in any activity, including fundraising and community involvement.
3. The groups must comply with school policies, regulations and procedures governing school-sponsored activities.

Students applying for use of school facilities under this policy must provide the following information to the principal:  time and date of meeting, estimated number of students in attendance, and special equipment needs.

The building principal has responsibility to:

1. Keep a log of application information.
2. Find and assign a suitable room for the meeting or activity.  The number of students in attendance will be limited to the safe capacity of the meeting space.
3. Note the condition of the facilities and equipment before and after use.
4. Assure proper supervision.  Assignment of staff to be present in a supervisory capacity does not constitute school district sponsorship of the meeting or activity.
5. Assure that the meeting or activity does not interfere with the school’s regular instructional activities.

Legal References:
20 U.S.C. 4071-74 (Equal Access Act)

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Hibbing Public Schools
800 East 21st Street
Hibbing, MN 55746

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Office Phone: (218) 208-0848
Superintendent of Schools: Mr. Richard Aldrich
Hibbing Public Schools,
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